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Frequently Used Facts for Proposal Submissions

University's Legal Name and Address:

University of Florida Board of Trustees
Division of Sponsored Research
219 Grinter Hall
P.O. Box 115500
Gainesville, Florida 32611-5500

DSR's Authority to Negotiate, Accept and Execute Grants, Contracts, Donations, and other Research Related Agreements:

Florida Statute 1004.22

Authority to Sign and Accept Applications, Proposals, Grants, Contracts, and other Research Related Agreements on behalf of the University:

Political Subdivision:

Congressional District #6

Miscellaneous Information:

Proposal Submission Information

Proposal Deadlines

For Grants.gov deadline instructions click here. For Non-Grants.gov submissions, follow the steps below.

Non-Grants.gov proposals must be submitted at least four (4) full working days in advance of the sponsor's published deadline. If you are unable to submit your proposal within these deadlines, please follow the late proposal procedures listed below.

Late Proposals

Proposals received late in DSR will take their place behind proposals received within the established guidelines. Consult your Department, College, and/or VP's office for their internal deadlines.

Late proposal procedures

  1. The required number of copies of the proposal plus a copy for DSR must be submitted. If no copies are provided, DSR will contact you to pick up the proposal upon university signature.

  2. If the proposal is received after the DSR mail (1:00 pm) and FedEx (3:15 pm) pick-ups, you will be responsible for taking the proposal to the appropriate facility for shipping. If requested, DSR will provide the necessary mailing labels and packing materials.

"No Review" Procedure

If the Proposal Processing office receives a proposal at deadline and is unable to review it in the customary manner, the proposal will be submitted to the agency but designated internally as having been submitted under DSR's "no review" process. DSR will review the proposal in customary manner after the "no review" submission and may request one or more of the following actins be taken;

  1. Request a revised or corrected version be submitted to the agency,

  2. Put the agency on notice that changes will need to be made,

  3. May require withdrawal of the proposal,

  4. If changes are required in the proposal and the proposal is funded before changes could be made, the award will not be accepted until after it has been negotiated and approved by the appropriate department chair and dean.

Proposal Submission Tips

Budget Calculation Information

Fringe Benefit Rates

When budgeting fringe benefits in grant and contract proposals use the fixed fringe benefit rates for the salary admin plans listed below, until amended.

Salary Plan/Rate)
Faculty (3, 9, 10, and 12-month) 27.8%
COM Clinical Faculty 22.6%
Exempt TEAMS/USPS 33.1%
Non-Exempt TEAMS/USPS 42.1%
Housestaff/Post Doc Associates 18.3%
Graduate Assistants 11.6%
Student OPS/Federal Work Study 0.5%
Other OPS/Temporary Faculty 2.1%

See UF's Human Resource Services for a complete detail of Salary Plans, Rates and Benefits.

The myUFL grants budgeting system does include a fringe benefit calculator using these rates. In addition, PHHP makes available a web based Fringe Benefit Calculator.

Budgeting Graduate Student Salaries

You should budget at least the Graduate Assistant Minimum Salaries in grant proposals. However, please check with your Department's Fiscal office to determine what the appropriate graduate student salary should be in your academic unit.

Budgeting Graduate Student Tuition on Grants, Contracts, and Other Sponsored Agreements

All proposals, including resubmissions, competing renewals and supplements that include salary support for graduate students and where tuition is not prohibited by the sponsor, must also include the appropriate tuition amount in the budget.

For budgeting purposes use the current in-state tuition rate for new graduate students (09/10 $337.85 per credit hour). Add a 15% escalation factor for estimating tuition in future budget periods. Use the tuition table below for a quick budget calculation.

Fees are not charged on Research Grants, but may be charged on Training Grants. To calculate tuition and fees use the University's Financial Services' tuition/fee calculator. Remember to add the 15% escalation factor to current rates to avoid shortfalls in future budget periods.

Tuition Table (includes a 15% escalation factor, based on 24 credit hours, does not include fees)
Budget Start Date 12 Month Fall Semester Spring Semester Summer Semester
09-10 $8,109 $3,041 $3,041 $2,027
10-11 $9,325 $3,497 $3,497 $2,331
11-12 $10,724 $4,021 $4,021 $2,681
12-13 $12,333 $4,624 $4,624 $3,083
13-14 $14,183 $5,319 $5,319 $3,545

Miscellaneous

NSF Archived Consultant Rates (In 2006, NSF removed the maximum consultant rate of pay restriction. Consultant rate of pay still is required to be reasonable)

NIH Salary Cap: $196,700 (effective 1/1/09)

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